Administrative Assistant

Location:HealthPark Medical Center -9981 So HealthPark CircleFort Myers FL 33908

Department: Advanced Heart Failure Center

Work Type: Full Time

Shift: Shift 1/8:00:00 AM to 5:00:00 PM

Minimum to Midpoint Pay Rate:$18.64 - $23.30 / hour

Summary

Are you an experienced, highly organized administrative professional ready to take on a pivotal role in supporting both the Medical Director and Administrative Director of the Advanced Heart Failure Program? Were seeking an exceptional individual to provide executive-level administrative support in a dynamic and fast-paced healthcare setting.

As the first point of contact for our team, youll play a key role in representing the program to others, ensuring that all administrative functions run smoothly and efficiently. This position requires someone who is not only detail-oriented and proactive, but also capable of managing high-level tasks with sophistication and professionalism.

Key Responsibilities:

• Manage calendars, schedules, and travel arrangements for the Medical and Administrative Directors.
• Handle correspondence, screen calls, prioritize emails, and answer phone inquiries.
• Organize and maintain important documents and reports.
• Set up meetings and coordinate interviews, including with out-of-state consultants and guests.
• Manage reimbursement and expenses, ensuring timely processing.
• Provide customer support for vendors and facilitate smooth interactions across the program.
• Collaborate with other executive assistants supporting senior leaders across the organization to streamline efforts and maintain consistent communication.

Qualifications:

• Proven experience as an Executive Assistant or in a similar high-level administrative role.
• Strong organizational and time management skills, with a keen attention to detail.
• Ability to prioritize tasks, manage multiple projects, and handle a variety of requests effectively.
• Excellent communication skills, both written and verbal.
• Discretion and professionalism when handling sensitive information and interactions.
• Ability to work well both independently and as part of a team, collaborating with other executive assistants and stakeholders across the organization.

This position is perfect for someone who thrives in a fast-paced environment, has a strong sense of initiative, and possesses the ability to represent senior leadership with poise and professionalism. If you're ready to contribute to an innovative program at the forefront of advanced heart failure care, we invite you to apply!

Educational Requirements

Additional Requirements

Education in basic office procedures preferred

Experience Requirements

State of Florida Licensure Requirements

Certifications/Registration Requirements

US:FL:Fort Myers