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Job Details

Secretary - Family Medical Residency Program

Location: Fort Myers, FL
Categories: Clerical, Service/Support
Type: Full-Time
Shift: 8:00 AM-4:30 PM
Schedule: Days


The Family Medical Residency Program is looking for a full time Secretary to provide administrative and secretarial support for the department. This position will be located in a physician office working closely with clinical and non-clinical staff.

Other duties specific to our Residency Program will include:

• Coordination of Resident rotations- Correspondence with rotation preceptors, tracking resident attendance, updating rotation curriculum
• Scheduling meetings for Resident/Faculty community outreach and rotation preceptors
• Preparing and distributing Meeting Agenda and taking Meeting Minutes for weekly faculty meetings, preceptor meetings, monthly Resident meetings, Graduate Medical Education meetings
• Daily Mail distribution to faculty and residents
• Prepare and update Faculty schedule in conjunction with Program Director
• Answer phones for Administration
• Order supplies needed for resident teaching
• Coordinate travel of Residents and Faculty for program development and continuing medical education
• Assist Resident Program Coordinator with travel, accommodations, and itinerary for resident recruitment

Duties may also include greeting and directing customers, answering and directing telephone calls, composing and typing correspondence, copying and distributing materials, mail processing and distribution, setting up and maintaining filing systems and timekeeping.


Education: High School or equivalent. Education in basic office procedures preferred. Experience: 1 year of previous clerical or secretarial experience required. Training: Licensure: None required Other: Basic knowledge of Microsoft Office. Must be able to accurately type a minimum of 30 words per minute. Excellent communication and customer service skills required. Job Specifications (Physical & Mental Requirements) External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job specific functions (listed within each job specific responsibility) either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case by case basis. If the requirement is not marked, then it is considered not applicable.

General Requirements (has the ability to.) Sit - Continually ( i.e. Daily) Walk - Continually ( i.e. Daily) Bend - Continually ( i.e. Daily) Crouch - Occasionally (i.e. Monthly) Maintain Balance - Continually ( i.e. Daily) Reach - Continually ( i.e. Daily) Sensory Requirements (has ability for.) Near Vision - Continually ( i.e. Daily) Seeing Fine Details - Continually ( i.e. Daily) Hearing Norm Speech - Continually ( i.e. Daily) Hearing Overhead Pages - Continually ( i.e. Daily) Telephone use - Continually ( i.e. Daily) Mental & Emotional Requirements (ability to.) Cope with high level of stress - Frequently ( i.e. Weekly) Make decisions under high pressure - Frequently ( i.e. Weekly) Cope with anger/fear/hostility of others in a calm way - Frequently ( i.e. Weekly) Manage altercations - Occasionally (i.e. Monthly) Concentrate - Continually ( i.e. Daily) Handle a high degree of flexibility - Continually ( i.e. Daily) Handle multiple priorities in stressful situation - Frequently ( i.e. Weekly) Work alone - Continually ( i.e. Daily) Demonstrate high degree of patience - Frequently ( i.e. Weekly) Work in areas that are close and crowded - Occasionally (i.e. Monthly) Hand Manipulation (ability with.) Simple Grasping - Frequently ( i.e. Weekly) Firm Grasping - Frequently ( i.e. Weekly) Fine Manipulation - Frequently ( i.e. Weekly) Use of Keyboards - Continually ( i.e. Daily) Required Lifting (ability to lift.) Up to 10 lbs - Continually ( i.e. Daily) 11 to 24 lbs - Occasionally (i.e. Monthly) 25 to 34 lbs - Occasionally (i.e. Monthly) 35 to 50 lbs - Occasionally (i.e. Monthly) Pushing/Pulling (ability to push and pull.) Up to 10 lbs - Continually ( i.e. Daily) Environmental (may be exposed to.) Infectious Diseases - Occasionally (i.e. Monthly)